How do you tackle daily tasks? Are you the one who likes to make a To Do List in the morning or belong to the category of people who take the day as it comes? There are both categories of people, even at higher positions, who have been quite successful following their own methods. I have seen managers who don't believe in a To Do List because they say the day never goes as planned. On the other hand, we all come across executives who religiously take out 10 minutes in the morning to prepare their list of things to be done during the day and at the end of the day they also review it. While it is difficult to say which approach is more suitable to you because it's all in the individual's mindset but if we go by principles of organisation, it is certainly better to make some kind of checklist at regular intervals. It may be every morning or week or at any other time gap.
It has been proven that relying on memory to complete a long list of actions is a fatal mistake. It helps to have a visual memory of the tasks to be completed. Therefore all big events have a checklist to follow that directs everyone to go through and get a reminder of what is yet to be done. Psychologically, every time you tick mark an activity from your to-do list, you get the satisfaction of having a productive day. In fact, many management gurus say that everyone should inculcate a practice of planning and reviewing their day so they have an assessment.
Research has proven that when you work on making a To Do List, the tasks mentioned there are registered in your subconscious mind and they automatically gain importance. Your mind works to make you consciously aware of decided priorities, that is, tasks listed in your diary. Many companies make it a policy to have a meeting in the morning, the first thing in the day, and discuss the agenda. It guides all employees to understand where their focus should be. During the meeting, people also note down their actions and pursue them throughout office hours. Such a policy makes sure that none of theemployees is wasting time on irrelevant jobs.
While it is impossible to have the whole day as per our plan but it is certainly plausible to have a plan for the whole day. Whatever comes as urgent we need to manage and fit it into the schedule, even at the cost of some pre-planned activities. It deviates us from the timetable but overall we remain on track. So if you haven't, try to make a To Do List, if not daily then weekly or monthly, to guide your efforts, and see the result. Also, tick-marking the tasks as and when completed will provide you with much-needed motivation and give an opportunity to have a glimpse of what is left undone. It will make your day more productive and scheduled.